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Preparing for the new normal in IVF

Medically verified
preparing-for-new-normal-in-ivf
Luciano Nardo, MD MRCOG
, Consultant Gynaecologist, Subspecialist in Reproductive Medicine & Surgery, UK
From this event you will find out:
  • resuming of the fertility services in a manner that minimizes the infection
  • safety, transformation and adaptation in IVF treatment
  • risk assessment – identifying the risks of infection
  • risk mitigation – taking measures to reduce the risk of infection
  • practical and logistical measures
  • clinical safety measures

 

 

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What the IVF treatment will look like after the lockdown?

Prof. Luciano Nardo, MD MRCOG, Consultant Gynaecologist & Specialist in Reproductive Medicine is discussing going back to operation in IVF clinics after the lockdown and preparing for the new normal in IVF treatments.

I’m going to start talking about a new topic, the “new normal” in IVF.  The ‘new normal’ of work, healthcare, business, travel, and multiple industries is being written now as the world is getting prepared to restart after the COVID-19 pandemic.

It was quite interesting while I was preparing myself for this presentation to see what other industries have come across with, and what are the challenges and all the suggestions that we plan to introduce in the field in order to move forward. 

  • If we look at what Microsoft see or says, it will take some time, more teamwork, sales and customers, and critical infrastructures. We’ll come back, but there will be a return in phases. 
  • The UPS chief financial officer said that the future consumer and business behaviour will change. 
  • The Facebook CEO made a statement that the new normal means digital transformation. 
  • Citrix’s CEO says that the current crisis is going to accelerate the overall trends. 
  • Aer Lingus’s former CEO believes that we need a kind of safety net because customers are not going to get on board with flights if they fear getting infected. 

Moreover, this is a very interesting article that was published recently in The Guardian, ‘When Covid-19 has done with us, what will be the new normal?’ From online GPs, home working, smartphone tracking, the speed which we’re embracing technology is certainly unprecedented. 

One of the most appreciated historians wrote in the Financial Times 3 weeks ago:

Pandemics press the fast-forward button on history. Suddenly, changes that would in the pre-corona times have generated years of debate, dissent, hesitation, opposition, and delay turn out to be possible overnight.

What is the future of IVF?

This is an unprecedented time. This is a one-in-a-lifetime for most of us, I hope, but what does the future look like in IVF clinics? 

Professional organizations, professional societies such as the European Society of Human Reproduction and Embryology in Europe, the American Society for Reproductive Medicine in the United States, and two professional societies in the UK, the Association of Reproductive and Clinical Scientists and British Fertility Society, have now produced some guidance.  

It’s very interesting how irrespective of being Europe, being America, or even being the UK, there is a common knowledge that we need to stay safe, we need to practice safely and effectively to protect patients and staff. 

We also know from the Royal College of Obstetricians and Gynecologists that Coronavirus in pregnancy is not as dangerous as we would have expected. At the moment, there is no concern that pregnancies resulting from IVF could collapse and in an early miscarriage or pregnancy be affected by Coronavirus later on; however, we are all aware that more epidemiological studies, more information is required. 

The two professional bodies in the UK, in the very well written guidance, I lighted five key points. 

  1. Resumption of fertility services must take place in a manner that minimizes the chance of spread of Coronavirus to patients and staff. 
  2. Centres should ensure a fair and transparent approach to any prioritisation policy.
  3. Resumption of treatment should not result in an undue burden on the public health system. 
  4. Patients considering treatment should be fully informed about the fact of ongoing pandemic on their treatment and give informed consent to having fertility treatment. 
  5. The fertility sector should adopt sustainable changes in working practices that help to build resilience against any future increases in the spread of Coronavirus in the community.

The Human Fertilisation and Embryology Authority, which is the UK government regulator, has also produced some useful information for healthcare professionals and for patients. There’s been a huge amount of work done by many professions in the UK, in Europe, and worldwide about trying to tackle the issues that fertility professionals and fertility patients undergoing treatment could face to these unprecedented times. 

The HFEA produced guidance for healthcare professionals and patients. It has also kept records of all produced documents and made them available to patients and professionals. 

The news was very welcomed on the 1st of May that fertility clinics will be able to reopen in the week commencing the 11th of May. This is based on the General Direction 001 in the UK that was lifted. 

We, on the same day, welcomed the news on our website and, at the beginning of the current week, we’ve been working on making sure that everything we could do to make the clinic safe, to provide efficient and effective treatment to our patients, could be done. 

Should patient prioritization form part of the service resumption strategy?

One issue that we put some thinking beyond was whether patients starting fertility treatment should go into a sort of prioritization list. Our answer to this was no. 

The many reasons why patients would embark on fertility treatment, but irrespective of the underlying reasons, infertility is a disease and despite practicing for 20 years in this field, I have never come across a patient or a couple that wanted to have an IVF treatment instead of trying to conceive naturally for fertility purposes. So, it is not a choice to embark on fertility treatment, so all patient populations should be treated the same when it comes to accessing fertility care. 

This is also more important for the patient population that unfortunately embarked on a fertility treatment during the decline in the fertility stage of life. 

As it can be seen in the graph, with advancing chronological age, the number of follicles decreases and the number of poor egg quality increases. It will not be certainly appropriate for women between the age of 30 and 40 to wait to start treatment because there might be other patients that are higher priority to begin fertility treatment. 

The six main adding points or principles are:

  • Safety
  • Sustainability
  • Acceptance
  • Transformation
  • Efficacy
  • Adaptation

I truly believe that there is no better time to meet the challenges posed by COVID-19 than to look at each of these principles and look at how each of them can make us better, change our lives, change our practice, and help us to adapt to a new life. Covid-19 will be with us for some time. I think we all need to accept it, we need to adapt to the changes as long as the safe and sustainable transformation will lead to efficacy.

What are the risk assessments?

Some questions asked are:

  • What have we done in the lab?
  • What have we done in the clinic? 
  • What have we done in our waiting rooms?
  • What have we done in our reception areas? 
  • What have we done in our staff rooms?

In line with the European Society of Human Reproduction guidance, the American Society for Reproductive Medicine guidance, and the UK professional bodies guidance, at the beginning of the week, we began with a long and working journey to risk assess everything we do. 

Risk assessment means identifying the risks and the questions we asked ourselves about:

  • Who might be affected by COVID-19 and how? 
  • What are the consequences of delaying fertility treatment?
  • What actions have been taken to control the risks? 
  • What further actions are needed? 
  • Who should carry out the actions?
  • How to implement the actions. 
  • How to audit the implemented actions.
  • How to ensure that everyone is compliant with the new actions.

This is fundamental because identifying the risk now helps to mitigate the consequences.

What are the risk mitigations?

Once we have assessed the risks, the next step is how to mitigate the risks. That means what measures we be put in place to reduce the risks. This leads to significant changes in the clinic within every department. 

Risk mitigation entails: 

  • Producing policies, standard operating procedures, and protocols both for patients and staff. 
  • Physical distancing, triaging patients, triaging thrashing staff, screaming and testing for COVID-19. 
  • Cleaning and sanitizing surfaces, equipment, and devices. 
  • Using personal protective equipment., 
  • Changing the layout of the clinic to make patient and staff areas safer.
  • Scheduling appointments and procedures. 
  • Altering the working pattern if that means dividing the wait team into smaller teams. Creating a shift system for some members of the team to work remotely from home and for others to be flexible as well as the clinic will have to be flexible.
  • Changing the way we interact with other patients and developing the practice that are standard for the last six weeks, that is virtual appointments using secure, online platforms.
  • Changing protocols and procedures in the clinic as well as in the laboratory.
  • Making sure there are educational and training resources available to patients and staff, so that all the measures put into place can be followed. 

What are the practical and logistical measures?

In addition to general measures to mitigate the risks in the clinic, we have to go into a great deal to create some practical and logistical changes. For example: 

  • Limit the number of patients and visitors in the clinic at one time. 
  • Minimize the number of in-cycle monitoring visits, such as ultrasound scans or blood tests.
  • Ensure that virtual appointments for consultations, counseling, medications teach, pre-operative questionnaires, consents taking, information events as effective as face-to-face appointments.
  • Embrace a strict, personal, protective equipment policy both for the patients and staff, depending on the clinical settings, depending on the various areas of the clinic, as well as doing consultations, blood tests, ultrasound scans, or [unheard] procedures. 
  • Limiting access to very few members of the team, to clinical and laboratory areas. 
  • Organize the delivery and collection of goods during times and some clinic sites that may not be accessed by patients and during times when the workload is low. 
  • Our contingency plan and reciprocal agreements with other clinics ensure that in the unfortunate and predictable event of the clinic not being able to deliver fertility services, the patient’s treatment will not be affected. 
  • Adopt a code of conduct for patients and staff.
  • Use public notices and signs regarding safety measures.
  • Make sure that sanitization and laboratory equipment, devices, and surfaces are conducted after each procedure and each use. 

What are the clinical measures?

Some clinical measures have also been introduced and some policies have been created and followed.

  • We endeavour to minimize the risk of developing ovarian hyperstimulation syndrome because women who develop ovarian hyperstimulation syndrome may need to be admitted to hospitals, which means that the burden on our NHS hospitals will increase.
  • Minimize the risk of infected complications after oocyte retrieval by using prophylactic antibiotics as and when appropriate. 
  • Offer 24-hour-a-day telephone support to patients and staff because this is an unpleasant time that may have a significant impact on the mental health of both patients and staff. 
  • Postpone the start of treatment in patients and all the partners become symptomatic or if tested the results come back positive. 
  • Cancel treatment cycles, unless in exceptional circumstances, this being for cancer patients or patients that have developed an ovarian hyperstimulation syndrome if patients or their partners become symptomatic and/or Covid-19 positive. 
  • Freeze-all policy for patients and/or partners who have become symptomatic or are positive after egg collection.

Preparing for the new normal in IVF | FAQ

1.Logistically, how to handle the situation if just before embryo transfer a patient develops symptoms?

I think this is quite important to make it clear, all patients undergoing treatment would be triaged at some critical points during the treatment. At the time of a collection as well as at the time of embryo transfer or on the day before performing the procedure, patients will be presented with a triage questionnaire. If the patient develops symptoms since the last clinic appointment, we will advise to freeze the embryos. We are still uncertain about the effect of coronavirus in pregnancy, all the pregnancy and the fetus although initial reports are quite reassuring I think it’s fair that we will provide the freeze-all policy in order to mitigate any potential and unknown risks.

What precautions can we take when attending a clinic appointment?

These very much depend on the clinic. In our clinic we have come up with a solution to ensure that patients and staff are protected from the risk of COVID- 19 infection before they attend the appointments and what we have done, we’ve created some patients PPE packs, so the patient’s will collect their own personal protective equipment pack and they will be invited to wear masks, gloves when they attend the clinic so we’re not taking the chance of patients coming to the appointment as we would be providing them with everything they need before they attend the clinic.

Will the situation change the way ‘person 2 person’ meetings are held in the clinic?

Absolutely, before patients enter our clinic and I suspect most clinics, they would be triaged, there be temperature will be screened. In our clinic, we are about to install a temperature screening pod which is similar to a screening that we are used to seeing at security sites within airports. The visitor will step from outside into the pod and his temperature will be screened by a member of our team before the person is allowed in. Once the person is within the clinic we are fortunate because of space within our clinic, but we will be limiting the number of patients within waiting areas, and we will maintain safety, the physical distance between patients and clinic staff. All the patients and the staff will adopt a mask policy, and depending on the circumstances, the clinic staff will also be wearing face protection devices.

Are there any guidelines for patients who got infected after an embryo transfer?

There are no guidelines about being infected after the embryo transfer. That’s what infection has to be confirmed and what we use in our clinic and is the easier method which is 90 % sensitive and 100% specific to confirm ongoing all past infection. We recommend that patients have conceived after the embryo transfer, and they do get infected, then they will follow the national guidelines in terms of managing the pregnancy. The Royal College of Obstetricians and Gynaecologists in the UK, in their most recent guidance to patients, don’t say that pregnancies will be affected by the coronavirus. Clearly, we are just at the early stages of this pandemic, and we are waiting for more meaningful and robust information. What I would say is that 81% of healthy individuals may be asymptomatic or may have only mild symptoms. In time there will be a large proportion of pregnant women that would become infected, and as time goes by, we will acquire more information to provide robust advice but also add good guidelines.

If embryos had to be frozen because a patient/partner contracted COVID, is there a difference between live birth success rates from frozen vs. fresh embryos?

The quick answer to that question is no. It is not because of the COVID-19 that we’ll be using a freeze-all policy. Within our clinic and many other clinics in the UK and worldwide, there’s been a move towards frozen transfer cycles anyway, and there is growing evidence, and there is published literature to indicate that the chances of a successful IVF cycle ending with a live birth are not significantly affected by the freezing, thawing and transfer of blastocyst. In our centre, the live birth rate of cycles, with the transfer of frozen versus fresh blastocysts is very much the same. This will certainly depend on the patient population, on the quality of the embryos, but more importantly on the freezing and thawing expertise policies and procedures available within each lab. Within our laboratory, we have 98% of our cryopreserved blastocysts that survive the thawing process, so 98% of blastocysts survive and are suitable for transfer.

How did you deal with the patients that had already started treatment before the lockdown?

Well, this is not possible. In the UK the government regulator advised all the clinics to complete the fertility cycles by the 15th of April. That means the advice was given when the lockdown started on the 23rd of March, so we had about three weeks to complete all the treatment cycles. There is no patient, that I’m aware of, at the moment in any IVF clinics in the UK that is in treatment unless it is a cancer patient as the government has allowed the provision of fertility services for fertility preservation in cases of cancer. Before the lockdown, treatment was in place, and treatment had to be completed after they lockdown by the 15th of April if not clinics had to cancel the treatment cycles. Now that we plan to reopen as soon as the HFEA permits IVF clinics to reopen. The measures put in place and also the strategies that each clinic will employ should limit the risk of cycle cancellation, but inevitably cycles may be cancelled if patients become symptomatic, test positive or decide themselves to cancel because they may be aware of becoming in contact with somebody that could potentially be infected.

If a patient started to use contraception pill to regulate period before the lockdown, how long can I use these pills before I can go for the treatment?

It very much depends on what protocol and for controlled ovarian stimulation you will be needing for your treatment. There are some protocols where you can go straight from the pill straight into the stimulation. You don’t have to wait for any length of time, there are some protocols when you need to stop the contraceptive pill, but in that case, the period should return within 5 to 7 days, and that is when you can resume or start the fertility treatment.